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Hiver The Most Popular Products Built For Gmail And Google Apps

Email is not a good way to manage projects — Hiver hopes to change that. Gmail is my personal favorite email client, and for good reason. But there’s always room for improvement. If you’re a heavy, everyday user of Gmail (like I am), you know for a fact that there are some things lacking when it comes to following up on emails with clients or with people in your team or turning emails into tasks. Because let’s face it: Emails are as good as tasks and follow-ups are a pain. Hiver fixed that for me and my team. Here’s how.

  • As much as we try to prevent it, email all too often becomes a default storage place for important business information.
  • Hiver is a Chrome extension (used by Uber, Lonely Plant, CBS Interactive and Pinterest among other well-known companies) that turns Gmail into a project management and communication tool.

Snooze & Schedule Emails

Sometimes, you just aren’t ready to respond to an email. And thanks to a busy schedule, leaving it until later may mean leaving it until never.

With Hiver, you can snooze emails until a later time or date, so you’ll receive it all over again at a time when you’re prepared to act upon it.

Plus, instead of clicking ‘Send’ after you type up an email, you can schedule your emails to be sent at a later date. Perfect if you don’t wish for it to be sent right away.

Share Labels and Mailboxes

Hiver is an excellent tool for collaboration, and it proves that by allowing you to share email labels, and thus sections of your mailbox.

You can share emails by just adding a label to them, making emails act as assigned tasks between team members. This works across all major email clients, including Gmail, Outlook, Thunderbird, iOS, and Android.

As you share labels, certain areas of your mailbox are then shared with your colleagues, allowing them to notify you when tasks are completed.

Email Templates, Reminders, and Notes

When it comes to marketing, sometimes you have to re-purpose emails. Hive lets you write an email once, and then save it as a template You can also share those templates with your colleagues to save them time, too.

If you need to be reminded of anything, you can also use Hiver to send you a reminder at a certain time.

Furthermore, Hive gives you a small section within each email thread to make notes, which can also be shared among your team members.

Collision Detection & Useful Design

Have you ever responded to an email, only to realize that your colleague has just done the same? In the best case scenario, it looks unprofessional. In the worst case scenario, it could cost you business.

Hiver allows you to see if your team members are typing responses to emails you’re already responding to, so you can avoid embarrassing (and potentially costly) double-response situations.

Personally, though, I think Hiver’s best feature lies in its design.

Unlike other Gmail extensions – which sometimes add nothing more than clutter to Gmail’s interface – Hiver doesn’t get in the way of your day-to-day tasks. It injects small buttons and sections where necessary, working around Gmail’s existing design to add value, rather than complicate the interface.

Hiver has premium plans, but it’s free for up to three users, making it ideal for startups and small businesses.

Plus, since it’s nothing more than a Google Chrome extension, Hiver is quick and easy to get rid of if you don’t think it’s bringing value to your business.

How to install hiver?

When you click on that blue-green button that says ‘Install Hiver for Gmail’, you will be prompted to install the Hiver extension. Here’s how it looks like for Chrome. Obviously, you have to click on ‘Add extension’ if you want to start using Hiver.

Here’s how it looks like for Firefox.

After the installation is complete, make sure that you’re logged into Gmail in the same browser. If you are, Hiver will automatically redirect you to Gmail in 5 seconds.

When you are redirected, you will immediately notice two things:

  1. The Hiver logo, notifications icon and settings icon will be in the upper-right section of your Gmail interface
  2. There are new ‘labels’ created by Hiver on the left menu section

Hiver creates custom, shared folders that apply filter people and projects.

Improve team interaction

Hiver features a notes tool so users can add context to a message, comment on how to best handle a response or update a deal’s status.

Google Contacts can be shared within Hiver to allow teams to access the same people, like clients and vendors, when needed — there’s no messing with separate permissions.

Hiver also alerts folder managers when someone responds to an email under a shared folder.

This prevents people from sending duplicate messages or burdening a contact with too many emails. It also demonstrates to clients that your team is put together and organized.

Emails become tasks by merely adding a specific label, alerting the assignee immediately.

Another label will share a message with a teammate, and notes can be left for the assignor who wants it handled.

Hiver makes managing projects in Gmail smart, simple, and organized.

Control messaging

Creating and deleting folders, separating family from business messages and deciding when to hit “send” all make the once-simple act of email management increasingly burdensome. I’m always looking for ways to improve how I handle it.

Hiver includes a message snooze option that can let you put off when to respond. And its folders and tags quickly put messages in the right place.

The tool has scheduling and draft collaboration (currently in beta) features so teams can work together on important messages and be sure they’re ready to go.

Plus, you can save messages as templates or create new ones. This is a great option for formalizing how teams respond to new clients or send marketing-related messages.

Hiver is currently a Chrome extension, but a Safari version is in the works, as is an iOS app and an Outlook extension.

Have you tried any Gmail boosting tools? Let us know about them in the comments section below.

Mohit Saini is a freelancer and is actively engaged with several websites providing with articles on technology. He likes to stay updated with the current tech news related to Web Hosting and Domain Registration. For any questions, mail him 11mohitsaini@gmail.com
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